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The right people + the right software.
Higher
fill rates
Higher
quality
Lower
costs
FOR SCHOOL DISTRICTS, CHARTER SCHOOLS & PRIVATE SCHOOLS, ECE TO 12
How we support your substitute program
Supplement Existing Sub Program
Supplement your existing substitute program with no upfront fees or minimums.
Full Program Management
Increase your fill rates with no hassle. We manage sub recruitment, payroll, training, and insurance.
Talent Development Pipeline
Many of our substitutes get hired by our clients as full-time teachers.
Qualified Early Childhood Teachers
HelloSubs has an exclusive pool of experienced and qualified ECE teachers for your PreK program.
Live Support
We work as an extension of your HR team with live phone & email support available Sun - Fri.
HelloSubs has been one of the best partners when it comes to sub coverage for DSST. They have always been proactive in making sure they stay ahead of our coverage needs and responsive to our urgent needs.
I can call anytime of day or night and get support. They are friendly, responsive and accountable.
Makita C., VP of Talent Operations, DSST Denver
Your schedule, front and center
Teacher absence management with an intuitive calendar allows you to quickly review district- or campus-level vacancies.
Super-powered subs
Every HelloSub has an AI teaching assistant in their pocket that can create lesson plans, activities, and more!
Post a job in 9 seconds
9 seconds is how long it will take to post a vacancy on HelloSubs.
Create jobs on your mobile device without even getting out of bed.
Critical data at your fingertips
Your fill rates, right where you need them.
Easily review fill rates and keep your finger on the pulse of your school district.
Why schools trust HelloSubs
We love getting access to the same subs repeatedly. The guest teachers feel like part of the family.
Leah, Denver
Hello Subs software is more user-friendly and the timesheets are easier to use.
Irving, Philadelphia
The guest teachers were higher quality compared to other programs. Almost all of them came back.
Robin, Colorado Springs
TRUSTED BY TOP SCHOOLS & DISTRICTS
Simple,
transparent pricing
No upfront or monthly fees. Only pay for days worked.
Your usual pay rate
plus payroll taxes and our flat fee = savings for your school.
HelloSubs for districts
The substitute teacher industry has changed.
Are you tired of paying a substitute teacher staffing agency to simply manage your existing pool?
HelloSubs gives you access to a new generation of substitute teachers along with a modern, user-friendly absence management platform.
More subs, in more places
Stop wasting money on job ads.
HelloSubs gives your district access to a pool of great guest teachers that you didn’t know existed.
Frequently Asked Questions
Substitute Staffing for K-12 School Districts
Is HelloSubs hard to set up?
Not at all. Most schools are ready to post their first jobs within an hour. Once your account is live, you can invite staff, create roles, and start filling classrooms with qualified substitutes immediately.
How do you handle last-minute assignments?
Yes. We specialize in short-notice coverage. When a teacher calls out, our platform instantly alerts nearby substitutes who match your grade level and subject needs, ensuring classrooms are covered quickly and smoothly.
How soon can we have teachers in classrooms?
HelloSubs fills most openings within 24–48 hours—often faster for same-day needs. Our matching system prioritizes teachers already cleared for your district, saving time when every minute counts.
What should we do if there are problems?
Every school has a dedicated HelloSubs account manager who monitors fill rates and resolves issues right away. If a substitute cancels, our system automatically re-posts and notifies the next-best match.
How do I post a job?
What if we don’t use the service sometimes?
There are no setup or subscription fees. You only pay for the days a substitute works. Our transparent per-day pricing includes vetting, onboarding, and ongoing support with no hidden charges.
How do you ensure the quality of teachers?
All HelloSubs educators complete a rigorous screening process before being approved to work. That includes reference checks, background checks, verification of education and experience, and an interview.
You can create jobs from your HelloSubs dashboard in seconds. With a few clicks your job will be published and our system will begin notifying the best available teachers.
