If you're interested in helping Pennsylvania schools fill in during critical times, an emergency substitute teacher certification allows you to step into classrooms when schools face staffing shortages. Pennsylvania provides several pathways for obtaining an emergency substitute permit, letting qualified individuals fill substitute teaching roles even without traditional teacher certification. Here’s a comprehensive guide to help you get an emergency substitute teacher certification in Pennsylvania and start making a difference!
Step 1: Understand the Types of Emergency Substitute Teacher Permits in Pennsylvania
Pennsylvania offers various types of emergency permits for substitute teachers, each serving unique purposes. The main types include:
Type 01: Long-Term Substitute with Educational Obligation
For positions exceeding 20 consecutive days where future employment is anticipated, Type 01 requires enrollment in a state-approved certification program.
Type 04: Long-Term Substitute without Educational Obligation
Ideal for temporary positions over 20 days with no commitment to future employment.
Type 06: Day-to-Day Substitute
This permit is for short-term assignments not exceeding 20 consecutive days in a single role, ideal for immediate or short-term needs.
Type 08: Teacher/Cultural Exchange
This is designed for individuals in U.S. Department of State-designated teacher exchange programs.
Type 09: Classroom Monitor Permit
Under Act 91 of 2021, this permit allows individuals to assist with classroom management without taking on full teaching responsibilities.
For full details, review the Certification Staffing Policy Guidelines (CSPG) 13.
Step 2: Verify PA Eligibility Requirements
Before you apply, ensure you meet Pennsylvania’s basic requirements for an emergency permit:
Educational Background: Most permits require a minimum of a bachelor’s degree. Certain roles, like career and technical instructional areas, may have different requirements.
Background Clearances: Pennsylvania mandates several clearances, including:
Pennsylvania State Police Criminal Record Check
Pennsylvania Child Abuse History Clearance
Federal Bureau of Investigation (FBI) Criminal Background Check
Legal Authorization: You must be a U.S. citizen or have legal authorization to work in the U.S.
For more specific details, visit Emergency Permits FAQ.
Step 3: Initiate the Emergency Sub Application Process
Contact a Local Education Agency (LEA)
Emergency permits are requested by the employing public school district (LEA), so start by reaching out to schools in your area. Express your interest in substitute teaching and learn more about the specific permit they recommend.
Register in the Teacher Information Management System (TIMS)
Create a TIMS account and complete the online application with guidance from your LEA.
Review the TIMS user guide for step-by-step instructions.
Submit Required Documentation
Gather necessary documents, including:
Official transcripts verifying your degree
Background clearance proofs
Any additional paperwork specified by the LEA or within TIMS
Application Fee
Check with the hiring district to determine responsibility for the application fee.
Step 4: Await Approval and Start Teaching in PA
After submitting your application, the Pennsylvania Department of Education will review your information. Once approved, your emergency permit will be issued, enabling you to begin accepting substitute assignments in the designated district.
Step 5: Renewal and Continuing Education
Permit Validity Period
Emergency permits are generally valid until the end of the school year, including any summer sessions.
Renewal Requirements
The renewal process varies based on the permit type:
Type 01 Permits require evidence of ongoing certification program enrollment and credit completion for renewal.
Type 04 and Type 06 Permits may be renewed annually, based on LEA request and other conditions.
For a detailed explanation of renewal requirements, consult CSPG 13.
Finding PA Substitute Teaching Opportunities
With your emergency certification in hand, you’re ready to find substitute teaching roles that fit your schedule. HelloSubs makes it easy to connect with schools in Philadelphia and Pittsburgh looking for substitute teachers, streamlining the process so you can quickly secure assignments.
Sign up on HelloSubs to access job opportunities tailored to your availability, and we'll guide you through every step—from onboarding to getting you classroom-ready.
Disclaimer: This article is intended for informational purposes only and may not reflect the most recent updates or specific requirements for obtaining an emergency substitute teacher certification in Pennsylvania. We recommend that you consult the official Pennsylvania Department of Education website or speak directly with your local education agency (LEA) to ensure you have the most accurate and up-to-date information. HelloSubs is not responsible for any discrepancies or changes in the certification process.
